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Death Certificate Overview

 

A death certificate is an official vital record kept by a government entity, documenting the death of an individual.  In the United States the term “death certificate” usually refers to a certified replica of the original document, though it can also refer to the original document kept by the issuing state or county government.  Outside of the United States the term “death certificate” is used to refer to the original death record.

 

State Death Certificate Links

 

Alabama Death Certificates  Louisiana Death Certificates Ohio Vital Death Certificates
Alaska Death CertificatesMaine Death CertificatesOklahoma Death Certificates
Arizona Death CertificatesMaryland Death CertificatesOregon Death Certificates
Arkansas Death CertificatesMassachusetts Death CertificatesPennsylvania Death Certificates
California Death CertificatesMichigan Death CertificatesRhode Island Death Certificates
Colorado Death CertificatesMinnesota Death CertificatesSouth Carolina Death Certificates
Connecticut Death CertificatesMississippi Death CertificatesSouth Dakota Death Certificates
Delaware Death CertificatesMissouri Death CertificatesTennessee Death Certificates
Florida Death Certificates Montana Death CertificatesTexas Death Certificates
Georgia Death CertificatesNebraska Death CertificatesUtah Death Certificates
Hawaii Death CertificatesNevada Death CertificatesVermont Death Certificates
Idaho Death CertificatesNew Hampshire Death CertificatesVirginia Death Certificates
Illinois Death CertificatesNew Jersey Death CertificatesWashington Death Certificates
Indiana Death CertificatesNew Mexico Death CertificatesWashington DC Death Certificates
Iowa Death Certificates New York City Death CertificatesWest Virginia Death Certificates
Kansas Death CertificatesNew York State Death CertificatesWisconsin Death Certificates
Kentucky Death CertificatesNorth Carolina Death CertificatesWyoming Death Certificates
 North Dakota Death Certificates 

 

Obtaining Death Certificates

 

The easiest way to order a death certificate is to order it online.  All states contract with a third party provider to manage their online delivery of death certificates.  Online ordering is not only the fastest and easiest way to get a death certificates, but for some states it is the only way to obtain a death certificate using a credit card.  Click here to order a death certificate online.

The state vital record department of the issuing state can also be contacted to obtain death certificates.  All states have the ability to provide death certificates to individuals who come directly to their offices or who order through the mail.  Ordering death certificates by fax or phone is very limited.  To get specific ordering instruction click on the above link for the state that you are interested.

Though hospitals keep records of deaths taken place at their premises, these are not official government records.  The hospital cannot provide official certified death certificates.

 

Information on Death Certificates

 

Death certificates contain all the important information that pertains to the death of an individual.  The Death certificate usually contains:

Early Death Certificate in the United States

 

  • Name of the Deceased
  • Date of Death
  • Place of Death

 

19th Century Death Certificate in the United States

 

  • Name of the Deceased
  • Date of Death
  • Place of Death
  • Cause of Death
  • Age of the Deceased at time of Death
  • Place of Birth
  • Parents’ Names
  • Occupation
  • Name of Spouse
  • Name of Person Giving the Information
  • Relationship of Informant to the Deceased
  • Race (Sometimes)
  • Some Southern States listed if the Deceased was a Slave

 

Modern Death Certificate (Post – 1910) In the United States

 

  • Name of the Deceased
  • Sex of the Deceased
  • Date of Death
  • Place of Death
  • Cause of Death
  • Age of the Deceased at time of Death
  • Date of Birth
  • Place of Birth
  • Father’s Name
  • Mother’s Name
  • Occupation
  • Marital Status
  • Name of Spouse
  • Social Security Number (Not Always Included)
  • Residence
  • Place of Burial
  • Name of Person Giving the Information
  • Relationship of Informant to the Deceased
  • Race
  • Some Southern States listed if the Deceased was a Slave

 

 

Uses for Death Certificates

 

Death Certificates are needed to prove that the deceased has actually died in the following situations:

  • To prove death to insurance companies for the life insurance policy to be paid out.
  • To prove to creditors that a death occurred.
  • Lawyers need a official death certificate to execute a last will and testament.
  • Needed in many situations to clear up property ownership situations.
  • Many other legal and financial situations need to have a death certificate to resolve the issue.

 

Genealogy Uses for Death Certificates

 

Death certificates are some of the most important documents for genealogy research.  Death certificates are primary sources of information about the end of someone’s life.  Usually a death certificate is created within a few days of the death and the information found on the death certificate is given by a witness of the death.  Due to the timeliness of the creation of the death certificate and the testimony of a directly involved witness, a death certificate is a very reliable source of information about the death.  


Death certificates contain valuable information about the individual whose death it documents, but it also provides valuable information about others such as spouses and parents.  Sometimes information that has been missing before can be found on a death certificate and provide valuable clues to adding branches to a family tree.


Though every step is taken to make the death certificate as correct as possible, mistakes can still be made.  This is truer of earlier death certificates when the death certificate creation process was more disorganized.  Even if a death certificate is not complete, it may contain very valuable information to add to a family tree.  A great starting place to find individuals, whose death certificates might be of great importance to a family tree, is available family records.  Such family records include:

 

  • Family Bibles
  • Family Record Books
  • Journals
  • Diaries
  • Family Letters and Other Correspondences

 

History of Death Certificates

 

Due to the strong ties of the American Colonies to Britain, early American settlers applied British laws and customs to recording of death certificates.  Before the 19th Century, churches maintained records of burials for their congregants in the American Colonies and all European countries.  Because of this historical context most early American death certificates or death information is only found in church records.  Eventually, some American Colonies required churches to report death events and information to civil authorities.  As a result death information is reported by both civil and church recorded in some locations.  Eventually, some colonies, primarily those in New England, passed laws to requiring local governments to record and maintain death certificates.  Massachusetts was the most advanced in colony in regards to death registration.

In the 19th Century many British and European countries began maintaining death certificates on a national level but the United States was much slower in creating government mandates for death certificate regulation and has never adopted a national registry.

Most states did not initiate death certificate registration until after 1900, and passage of death certificate registration laws was not uniform. This accounts for the difference in state death certificate starting dates and information collected on death certificates.  Fourteen states and five cities initiated death certificate registration before 1880:

 

 StateYear
 Vermont1770
 New Hampshire1840
 Massachusetts1841
 Hawaii1850
 Rhode Island1853
 Virginia1853
 Delaware1860
 Florida1865
 Michigan1867
 Washington, DC
1871
 Wisconsin1876
 New Jersey1878
 Iowa1880
 New York1880

 

 City
 Year
New Orleans 1790
Boston1848
Philadelphia
1860
Pittsburgh
1870
Baltimore1875

 

Early death certificates can be a great treasure trove of information but the ability to find them is sometimes difficult.  Even if the locality had death certificate registration laws in place, the laws were not always enforced in a uniform manner.  Many death certificates were not registered and the exact extend of compliance is difficult to determine.  There were real reasons for the difficulty in compliance such as the struggle in traveling long distances over sometimes rough terrain to file a death certificate. 

 

Last Updated on Monday, 31 August 2009 19:23